Website Vulcan, Inc.
Vulcan, Inc.
Purchasing Administrative Assistant
Join our team as a Purchasing Administrative Assistant, where you’ll play a vital role in our procurement process. Your responsibilities will include assisting the Procurement Coordinator, maintaining records, comparing offers, negotiating prices, and ensuring timely delivery of goods. If you’re detail-oriented and enjoy working in a collaborative environment, we’d love to have you on board!
Key Responsibilities:
Relies on knowledge, experience, pre-established guidelines and procedures to perform the functions of the job and to teach others in the way the job is done.
Performs and is responsible for the purchasing function of inventory, supplies, and equipment while creating and maintaining necessary files, posting of goods received and receipting goods, including the freight cost for same.
Performs and is responsible for the accounts payable functions including invoicing for the majority of purchases at the location including inventory, supplies, freight charges, and other expenses in a complete, accurate, and timely manner.
Performs and is responsible for supplier communications including tracking problems until complete resolution, coordinating inbound shipments to minimize freight costs and resolving any pricing, quantity, packaging, and quality discrepancies.
Establishes new suppliers and maintains the database for suppliers with contact and payable information.
Performs administrative tasks such as filing, photocopying, and mailing.
Receives, researches, and answers customer inquiries and requests (written, e-mail or telephone) regarding status checks, changes, adjustments, and cancellations and follows up with customers to ensure their needs were met.
Keeps the management staff informed of any business situations that may affect the overall operation of the business unit.
Performs all duties and functions and communicates in an honest, ethical and professional manner according to Company policies and procedures while embracing lean manufacturing and other continuous improvement initiatives.
Performs additional job related and/or non-job related functions when needed.
Qualifications:
1 year proven customer service and/or administrative support in a professional office required
1 year preferred in Procurement AR/AP
Knowledge of general AP/AR processing and general ledger accounting forms
Knowledge of administrative/clerical procedures and systems such as word processing, managing files and records
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills
Proficiency in MS Office Suite
Pay for this position is $17.50/hr
What We Offer:
A dynamic and collaborative work environment.
Competitive compensation and benefits package.
The chance to be an integral part of a team committed to excellence and efficiency.
If you’re ready to be the backbone of our purchasing department and contribute to the success of our team, apply now and join us in creating a well-organized and thriving workplace!